Faculty Hiring
A
Handbook For Search Committees
Recruitment
and Retention For Faculty Diversity
Guidelines for Submitting Approval to Hire A Faculty Member
See these guidelines for the actions and forms needed to hire a
faculty member.
Approval
to Hire a Faculty Member Form (Moving funds unavailable until
FY08)
This form is used as the main source of information when hiring
a faculty member. It gives our office the information that we need
for our reporting requirements. This form is filled out on any new
faculty hires and on any reappointments of non-tenure-track hires
such as Assistant Lecturers, Lecturers, Visiting Faculty, etc.
New
Faculty Start Up Request
This form is used when the department is offering a new faculty
member a start up package. There is a place on the Approval
to Hire form to check if a start up package is offered. Please
note that if university funding is being used, this form MUST be
signed by the Vice President for Research before coming to our office.
Agreement
Concerning Tenure Status
This form is filled out when a person is coming in with tenure on
arrival.
Agreement
Concerning Probationary Service for New Faculty
This form is filled out when a faculty member is coming in with
a probationary period. The maximum probationary period is seven
years. A faculty member can get credit towards tenure from another
university if they were in a tenured or tenure track position. To
figure the date for mandatory consideration you take the calendar
year plus the probationary service and subtract two. For example:
a person is being hired in 2004 with 7 years probation. You take
2004 plus seven years which equals 2011 and then subtract two which
equals 2009. The individual will need to go up for tenure in the
academic year 2009-10. (See tenure
and promotion guidelines for additional information on tenure.)
Appointments
Which Do Not Accrue Credit Towards Tenure
This form is filled out when the position is a non-tenure accruing
position such as Assistant Lecturers, Lecturers, Visiting Positions,
Clinical Positions, etc.
Flexible Work Schedule Request
This form is filled out when a staff member, already working 100% time elsewhere, is asked to teach a class outside of normal work hours. Please enter your proposed work schedule and class time. It is not necessary for faculty members to fill out this form.
Applicant
Tracking Log (Microsoft Excel Required - Contact webmaster if having problems)
This form is used to keep track of all applicants that have applied
for a tenured/tenure-track position. The log should be turned in
with the Approval to Hire package
and submitted electronically to dof@tamu.edu.
The information that is on this form is required for the university
EEOC reporting requirements.
Self Identification Form
It is recommended that all applications of tenured and tenure-track positions fill out this form to assist our office in gathering the university's EEOC reporting requirements. Please send this form directly to the Dean of faculties office.
Felony Conviction Notification
This form is used by our office as a notification of felony convictions only. This form must be signed before we process your hiring paperwork. We can accept fax signatures or an individual can scan the document and send it by email. Please send this form directly to the Dean of Faculties office.
Dual
Career Couple Employee Assistance Form
This form is to be used to help a faculty member’s partner
locate a position.
Recommendation
for Joint Faculty Appointment Form
This form is filled out when a department would like to use a current
faculty member’s service where the faculty member is employed
in another department. This could include teaching a class, consulting
on research, or other services that may be needed.
Extension
of Probationary Service and Waiver
This form is used when a department wishes to extend the probationary
service of a faculty member. This is usually accompanied with a
memo as to why the probationary service needs to be extended.
Retirement
from a Tenured Faculty Appointment
This form is filled out when a faculty member that has retired is
coming back to work. It is usually sent in with the Approval
to Hire package along with an Appointments
Which Do not Accrue Credit Towards Tenure form. Please note
that the faculty member should contact Human
Resources to make sure that working after retirement does not
conflict with retirement rules.
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