Effective November 1, 2009

When producing the offer-to-hire letter, the paragraph describing the need for final administrative approval and the contingencies for the approval to become effective must be included for all positions, tenure-track and non-tenure-track. Approval-to-hire packets sent to the Office of Dean of Faculties and Associate Provost that contain offer letters that do not include the text below will not be signed until the degrees are verified and the backgrounds are checked.

“Employment is contingent on your ability to provide employment eligibility documentation required by federal employment and/or immigration laws. In addition, to help expedite the administrative approval, we request that you visit the following website (http://dof.tamu.edu/forms) and submit the Verification for Degree Request, Self Identification, and Felony Conviction forms to the Dean of Faculties Office as soon as possible (fax: 979-845-1822 or email: dof@tamu.edu). This offer will not be approved until the degree verification and criminal background forms are signed and received by the Dean of Faculties, and the approval is contingent upon the successful completion of the degree-verification and background-check processes.”

Offer letters that include the granting of tenure “on arrival” should have the following additional proviso:

“Offer of tenure on arrival is pending per approval by the University and System Administration and the Board of Regents.”